Meeting Cost Calculator
Attendees × pay × time. See what an hour in the room actually costs.
Six people in a room for an hour is never free. This tool works out how much a meeting costs from three numbers: who's there, what they're paid, and how long it runs. Enter an average annual salary and it converts pay to an hourly cost across 2,080 work hours a year; switch to an hourly rate if you already know it. Hit Start and a live counter ticks up the money burned in real time, so 'quick sync' has a receipt. Everything runs in your browser and nothing is stored.
Who's in the room
This meeting costs
$120.19
5 people for 30 min at $48/hr each
- Per minute
- $4.01
- Per attendee
- $24.04
- Weekly / year
- $6,250
Live burn
00:00$0.00
Watch the tab while the meeting runs — the counter ticks up in real time at $4.01 a minute.
Meeting cost
$120
- First half50%
- Second half50%
Salary mode splits pay across 2,080 work hours a year (40 × 52) — the usual salary-to-hourly convention. It counts paid time only, not the true cost of context-switching or a delayed decision. For payroll and budget math, see the finance calculators.
How it works
- 1
Set the headcount and pay
Type how many people are attending, then enter either an average annual salary or a flat hourly rate. Salary mode divides pay across 2,080 hours (40 a week × 52 weeks) to get an hourly cost per person.
- 2
Enter the length
Put in the meeting duration in minutes. The total, cost per minute, and cost per attendee update on every keystroke — no submit button.
- 3
Run the live burn meter
Press Start when the meeting begins and the counter accrues money second by second at the rate you set. Pause or reset any time, or copy the figure to drop into a message.
Instant & 100% private — nothing is uploaded
Every calculation runs locally in your browser. The prompts, token counts and numbers you enter stay on your own device and are never sent to a server — nothing is stored, logged or shared.
Frequently asked questions
- How do you calculate the cost of a meeting?
- Cost = per-person hourly rate × number of attendees × meeting length in hours. When you enter a salary, the hourly rate is the salary divided by 2,080 — the standard count of full-time work hours in a year (40 hours × 52 weeks). Five people on $100k for 30 minutes works out to about $120.
- Why use 2,080 hours for the salary meeting cost?
- 2,080 is the conventional number of paid work hours in a US full-time year: 40 hours a week times 52 weeks. Dividing an annual salary by 2,080 gives a clean hourly figure. If your team works different hours or you want to include benefits and overhead, switch to hourly mode and enter a loaded rate.
- Does the total include benefits and overhead?
- No — salary mode uses base pay only. The true cost to employ someone is usually 1.2 to 1.4 times their salary once benefits, taxes and overhead are added. To reflect that, multiply the salary you enter, or use the hourly field with a fully loaded rate.
- What does the annualized figure mean?
- That's how much this exact meeting costs if it repeats every week for a year — the single-meeting total multiplied by 52. It's the number that makes a recurring standing meeting worth questioning. For deeper budget math, our finance calculators cover payroll and cost breakdowns.
Important
For planning and estimates only. Prices come from a published rate table dated on the page; providers change pricing without notice, and token counts here are approximations. Confirm against the provider’s own pricing before you budget or commit.
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